The audit office finds many irregularities in UP

ZKA has recorded some findings, among them for the delay in paying bills about 1m euros, not using e-procurement modules for contract management and property management shortcomings.

The unpaid activities at Pristina University presented in the Annual Financial Mirror (PVF) at the end of 2022 were 994,392.

These duties were paid in 2023. They concern the wage and hire category, capital investments and goods and goods and municipal services.

According to the ZKA report, in nine cases of tested payments worth 265,780, it has been noted that the bills were not paid within the 30-day legal deadline.

“Vones are five (5) to 91 days after the 30-day payment deadline. This practice was also reported in reports of past years, and as such, it is being repeated year after year because of weaknesses in internal checkups in time bills. The impact on the passage of the legal deadline for payment of obligations could make the UPI subject to indictments by economic operators, prompting additional judicial/multiary spending or obligations for the following year”, the report says.

The audience recommends the reactor that it should ensure that all obligations or bills are paid within the 30-day deadline after accepting bills.

In addition, the ZKA report reportedly also reportedly did not use e-procurement module to manage contracts at Pristina University.

“While testing procurement procedures, we have noted that the UPP does not use the e-procure module for “contract management and contracter performance assessment”. One of the important requirements of this module is that the contract manager should register copies of all bills for works, services or supplies including the work papers that verify the accuracy of required payments and the details of payments conducted, authorised by the project manager in the electronic procurement system”, the report said.

According to the audience, the reason for not using these modules is by non-recognition of the system by responsible officials in the absence of adequate training.

THE ECA finds that failure to use the e-procurement module for contract management results in in incompatibility with authorities and risks effective and transparent management of contracts.

The audience recommends the reactor: “should provide the training of responsible officials in order to enable the application of the relevant e-procuration system module for an effective and transparent management of the” contracts.

Other issues such as violations are also considered property management shortcomings

“The UPP had not used the software <x1 born-rich system” to register and maintain assets below 1,000. In the absence of using the e-rich system, the UPP had enumerated and depreciated non-capital assets under 1,000m on internal lists in the shape of anexel, and had revealed the same in the PFV. Commissions formed in academic units for conducting the inventory process, but had not prepared a comprehensive report of inventory, but only individual information from the entities. In the absence of this report, no harmonisation of the inventory status with the situation in noncapital assets registers” was made, the report says.

According to the audience, this situation was caused by the lack of proper control in the field of asset management.

THE report states that manual management of data and not harmonising property status with the contingent register increases the possibility of the maintenance of records, potential repayments, misuse, loss, or alienation.